Operations Admin / Coordinator

Operations Administrator / Coordinator 

• 28 days annual leave (including bank holidays)
• Workplace pension scheme
• Gym membership
• Based in Chessington
• Regular team events and a collaborative company culture
• Phone / Laptop provided

This role plays a key part in ensuring smooth day-to-day operations across the sales department.

The Operations Coordinator is responsible for keeping systems organised, communications clear, and workflows running efficiently.

Working closely with senior leadership and cross-functional teams, you will help ensure that priorities are managed effectively, deadlines are met, and operational processes are executed to a high standard. The role requires strong organisation, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Operations & Communication

• Managing internal communications, including inbox coordination and drafting messages where required. You will ensure updates are clear, timely, and well-structured across teams.

Meetings & Coordination

• Preparing meeting agendas, briefing materials, and presentations, and attending meetings to take accurate notes.

Systems & Documentation

• Maintaining structured systems for tracking and reporting, ensuring all documentation is accurate, consistent, and up to date, including reports, presentations, and internal databases.

Finance & Administrative Support

• Assisting with monitoring departmental costs, identifying discrepancies, and supporting bonuses, deductions, and payment adjustments.

Projects & Team Support

• Supporting business projects through research, planning assistance, and progress tracking. You will also help coordinating workload management across the team.

Person Specification

• Strong proficiency in Google Workspace (Docs, Sheets, Slides)
• Experience using project management tools such as Asana, Monday.com, or similar
• Excellent written communication skills with strong attention to detail
• Confident working with data, documentation, and structured systems
• Highly organised with strong time management skills
• Able to manage multiple priorities and shifting workloads
• Takes ownership and responsibility for tasks and outcomes
• comfortable working in a fast-paced environment
• Professional, discreet, and able to handle sensitive information
• Collaborative and comfortable working closely with teams and leadership
• Positive, adaptable, and solution-focused approach to work

Benefits

• 28 days annual leave (including bank holidays)
• Workplace pension scheme
• Gym membership
• Learning & development budget
• Regular team events and a positive company culture
• Full provision of required tools and equipment
• Free parking

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.