Executive Assistant

Executive Assistant

(To the Group Secretary and Director)

Purpose of Role: To provide general support and assistance to the Organisation’s Executive Directors, and in particular to ensure the smooth running of the various Board and Executive committees.

Main Responsibilities:

• Act as PA when required for the CEO and other Executives including convening meetings, organising diaries and managing correspondence.
• Act as the coordinator of Board, Board committee and Executive meetings including scheduling of the calendar of events and setting up Zoom or Teams meetings if required.
• Act as the contact for PRA , FCA  and internal and external auditors.
• Assemble/coordinate the assembly of data packs for the PRA/FCA/Auditors as necessary.
• Prepare meeting agendas in consultation with Secretariat.
• Coordinate relevant meeting packs, including responsibility for checking pack completeness and accuracy, and ensure these are uploaded on Board Intelligence.
• Prepare minutes for approval for ExCo and other Executive and Board committees as agreed as requested.
• Ensure decision logs and action lists are maintained .
• Take responsibility in association with secretariat for Board and committee  governance including any necessary regulatory filings and returns.
• Act as contact for the Society’s Non-Executive Directors, and provide assistance on meetings and all related communication and coordination.
• Assist where necessary with training programmes and regulatory matters relating to NEDs.
• Ensure digital filing and distribution of all Board and committee minutes and records and associated papers.
• Assist Secretariat in managing the annual governance schedules             

Key Attributes:

• Experienced PA/EA
• Organised and able to prioritise.
• Able to work independently and proactively.
• Articulate with a high level of written English.
• Fully conversant with Microsoft packages and able to work easily with new technology.
• Self-confident and able to deal with people at all levels both internal and external.
• Able to work methodically and check for accuracy and completeness.

Additional Information:

• Based in Epsom
• £35,000
• Monday – Friday, 9am – 5:30pm
• Pension Scheme
• BUPA Membership
• Regular Performance Reviews
• Bonus Scheme
• Professional Study Support
• 23 days holiday a year rising to 27 days
• FREE PARKING