Admin Co-ordinator

• £28,000 – £32,000 depending on experience
• Monday – Friday, standard office hours
• Office based
• Parking available | Pension scheme

About the Role

We’re excited to be recruiting an Administrator for our client in Leatherhead! This is a varied and hands-on position combining office administration and basic accounts support. Perfect for someone who thrives in a busy environment and loves being involved in all aspects of a growing business.

Key Responsibilities

• Providing administrative support to the wider team
• Processing supplier invoices and preparing monthly statements using Xero
• Managing supplier queries in relation to invoices and payments
• Processing sales contracts and assisting with customer enquiries
• Preparing and following up quotes
• Raising customer invoices and following up on outstanding balances
• Processing payments via Stripe and card machine and allocating payments accordingly
• Preparing weekly and monthly reports for management
• Assisting the Directors with administrative and financial tasks as required
• Attending management meetings and providing support where needed
• Helping to resolve accounting or documentation queries and discrepancies
• Supporting compliance activities, including insurance renewals and annual accounts
• Ordering office supplies and supporting general office management
• Supporting the company’s daily accounting activities to ensure accuracy and efficiency
• Maintaining up-to-date financial records, including bank reconciliations and basic reporting
• Handling customer queries and helping to resolve issues in a professional and friendly manner

Person Specification

• Proven experience in administration / sales support
• A background in construction or property would be an advantage
• Experience with basic accounts tasks would also be an advantage
• Well organised with the ability to manage multiple tasks
• Experience using Xero Accounting would be an advantage
• Proficient in MS Office (Excel, Word, Outlook)

Why Apply?

• Varied and engaging role with exposure across the business
• Supportive and friendly working environment