Part Time Receptionist

Working on a weekly rotating shift pattern, this role will be key in ensuring the smooth running of the reception area while assisting in booking meeting rooms and handling any additional queries.

• Morning shift 8.30am to 1.00pm, afternoon shift 1.00pm to 5.30pm
• Based in Epsom, with parking provided

Job description:

• Taking calls using the switchboard system, forwarding to the correct departments
• Obtain outside lines, numbers and telephone information if required by extension users
• Receiving and signing in visitors and contractors
• Issuing work permits to contractors as necessary detailing the date and purpose of the visit
• Dealing with the enquiries in a courteous and efficient manner
• Being familiar with and implementing the emergency evacuation procedures as required
• Preparation of all post and undertake the recording of registered, recorded and returned mail
• Assist with the preparation of all items of Mail for dispatch, using the franking machine
• Creation and dispatch of International Courier services
• Booking of the Board Room and the Dining Room, monitoring all interview room activity
• Placing orders for buffets for meetings and kitchen supplies as required
• Prepare meeting rooms, assist with the provision of beverages etc

Person specification:

• Experience in a reception or administration role
• Excellent customer service skills
• Confident and professional telephone manner
• A team player who is flexible and self-motivated
• Proficient in Microsoft Office
• High level of attention to detail and accuracy.
• Excellent written and interpersonal skills.

Excellent benefits:

• Pension Scheme
• BUPA Membership
• Professional Study Support
• Social Events
• Staff monthly draw
• Perkbox
• Life assurance
• Income protection
• Season ticket loan
• Buy and sell holiday