Administrator / Receptionist

• Permanent, Full-Time
• £28,000
• Monday to Friday, (37.5 hours/week)
• Office based
• Generous pension and holiday allowance

Excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys a diverse and varied role.  You’ll gain experience across different departments and be a key part of the day-to-day success of the business.

Job Description:

Administration

• Maintain the staff attendance sheet
• Organise shipments (TNT, UPS, etc.)
• Arrange travel bookings (flights, hotels, transport)
• Provide admin and accounts filing support
• Assist the admin team as needed
• Send monthly training schedules to HR contacts using Excel
• Manage incoming/outgoing post
• Daily cleaning/maintenance of the coffee machine
• Processing orders and sending acknowledgements
• Passport and VISA applications, parking, taxis and calendar entries as part of international travel

Office & Building Support

• Liaise with maintenance providers (e.g security and plumbers etc)
• Conduct building inspections and report issues
• Perform routine health & safety checks
• Coordinate and test fire alarms and drills
• Contribute to the company’s Business Continuity Planning team

Reception

• Greet and welcome guests professionally and warmly
• Ensure reception and meeting areas are tidy and prepared
• Manage incoming calls and route them to the correct team members
• Organise refreshments for guests and staff
• Order and manage stationery supplies
• Assist with diary management

Person Specification:

• A-Level or equivalent experience.
• Experience in a fast-paced, changeable environment.
• Confident with Microsoft Office (Excel, Word, PowerPoint).
• Highly organised and self-motivated.
• Previous experience in an administrative support role.

The Ideal Candidate

• Works well in a team and builds strong working relationships
• Takes initiative and manages their time effectively
• Pays attention to detail and takes pride in their work
• Brings energy and a positive attitude to the workplace
• Has a strong work ethic and uses good judgement
• Enjoys learning and trying new things
• Handles sensitive information with care and discretion
• Communicates confidently and clearly