Office Manager – Executive Assistant

Office Manager – Executive Assistant

Salary: £35,000 – £45,000 per annum
Working Hours: 08:00 – 16:30
Location: Leatherhead

About the Role

We are seeking a highly organised and proactive Office Manager – Executive Assistant to support senior leadership while overseeing the smooth day-to-day running of the office.

This is a varied and hands-on role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities effectively. The successful candidate will act as a key point of contact within the business, ensuring both operational efficiency and high-level executive support.

Key Responsibilities

Executive Assistant Duties

• Provide full administrative support to senior management
• Manage diaries, appointments, and meeting schedules
• Prepare reports, presentations, and correspondence
• Coordinate internal and external meetings, including minute-taking
• Arrange travel, accommodation, and itineraries
• Handle confidential information with professionalism and discretion
• Act as a key liaison between senior management and internal/external stakeholders

Office Management Duties

• Oversee daily office operations to ensure smooth running
• Manage office supplies, equipment, and facilities
• Coordinate with external service providers and contractors
• Maintain office policies and procedures
• Organise company events and team activities
• Assist with health & safety and compliance administration

Skills & Experience Required

• Proven experience as an Office Manager, Executive Assistant, or similar role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritise in a fast-paced environment
• Proactive, professional, and adaptable approach

What We Offer

• Basic salary of £35,000 – £45,000 per annum
• Working hours: 08:00 – 16:30 or 08:30 – 17:00 or 09:00 – 17:30
• 25 days annual leave + bank holidays + your birthday off
• Company pension scheme
• Free on-site car parking

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.