Executive Assistant

Executive Assistant

 The Executive Assistant (EA) will provide high-level administrative support to the CEO, CFO, and wider Executive Team. The role ensures leadership can focus on strategic priorities by managing schedules, anticipating needs, and maintaining smooth day-to-day operations. Acting as a central point of coordination, the EA supports effective communication, organisation, and collaboration across the business.

• £45,000 – £50,000
• Leatherhead
• Monday to Friday, 9.00 am – 5.30 pm
• Hybrid
• Free parking
• 25 days holiday
• Excellent company benefits

Key Responsibilities:

• Provide proactive administrative support to the CEO, CFO, and Executive Team, anticipating needs and resolving issues ahead of time.
• Manage complex diaries, priorities, and scheduling to ensure efficient use of executive time.
• Represent the Executives with professionalism, discretion, and confidentiality at all times.
• Prepare logistics and relevant information in advance of meetings and deadlines.
• Assist with preparation of board packs.
• Support the company’s internal meeting rhythm and ensure consistency across meeting owners.
• Carry out project research and operational support tasks as required by the leadership team.
• Create and format high-quality presentations, reports, and briefing materials for internal and external audiences.
• Act as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication on behalf of the Executives.
• Arrange complex travel itineraries, accommodation, and logistics for domestic and international trips, including expense reconciliation.
• Maintain accurate records, filing systems, and ensure compliance with company policies and confidentiality standards.
• Build strong relationships across the organisation and with external partners to facilitate smooth communication and collaboration.

Aptitude, Skills & Abilities

• Exceptional organisational skills with the ability to anticipate needs and plan ahead.
• Excellent written and verbal communication skills with confidence engaging across all levels.
• Strong prioritisation and time management skills, especially in a fast-paced environment.
• High proficiency in Microsoft Office – including Outlook, Excel, Word and PowerPoint
• Sound judgement, strong problem-solving skills, and the ability to work autonomously.

Behaviours and Attributes

• Discreet, trustworthy, and confident handling highly sensitive information.
• Calm, solutions-focused, and resilient when managing competing priorities.
• Proactive, resourceful, and forward-thinking with a natural instinct for anticipating requirements.
• Collaborative and relationship-driven, with strong interpersonal skills and a positive presence.
• Dependable and consistent in delivery, follow-through, and attention to detail.

 Relevant Experience & Qualifications

• Experience as an Executive Assistant, Personal Assistant, or senior-level administrator.
• Experience supporting C-Suite or senior leaders within a fast-paced organisation (desirable).
• Exposure to project work, research tasks, or operational coordination (desirable).
• Experience within tech-driven, commercial, or corporate environments is advantageous.
• Qualifications in business administration or related fields are a plus but not essential.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.