Bookkeeper / Admin

This is a dual role involving a combination of bookkeeping and administration.  Full or part-time hours will be considered (minimum of 4 days a week) and you can work hybrid with a minimum of 2 days in the office.

• Based in Leatherhead
• £30,000 – £35,000 depending on experience / pro rata for part time
• Monday – Friday, 8am – 4pm (standard hours)
• Parking available
• Pension scheme

Job Specification

• Ensure that the company’s daily accounting functions run accurately and effectively.
• Keeping financial records updated, preparing reports and reconciling bank statements.
• Provide accounting support to the organisation.
• Type accurately, prepare and maintain accounting documents and records.
• Prepare and process bank deposits, general ledger postings and statements.
• Reconcile accounts in a timely manner.
• Daily enter key data of financial transactions in database.
• Provide assistance and support to company personnel.
• Research, track and restore accounting or documentation problems and discrepancies.
• Inform management and compile reports/summaries on activity areas.
• Function in accordance with established standards, procedures and applicable laws.
• Processing incoming invoices for supplier accounts (Xero Accounting)
• Preparing monthly statements for suppliers
• Managing queries from suppliers regarding incoming invoices / payments
• Processing sales contracts (from salesman) / customer queries
• Processing payments via stripe / card machine
• Allocating payments to contracts
• Attending management meetings
• Invoicing customers / chasing balances
• Preparing weekly and monthly reports
• Dealing with customer queries / handling issues
• Renewing Public Liability / compliance / Commercial Insurances / Fleet Insurance / CC Auto Pay Account (Yearly)
• Ordering cleaning / stationery stock in office
• General office management

Person Specification:

• Previous proven experience in accounting is essential.
• Knowledge of Xero would be an advantage
• Familiarity with bookkeeping and accounting procedures.
• Proficient in MS Office packages (Outlook, Excel, Word etc).
• Hands-on experience with spreadsheets and financial reports.
• Accuracy and attention to detail.
• Ability to perform filing and record keeping tasks.
• Data entry and word processing skills.
• Well organised.