Office Administrator

The successful candidate will be providing administrative support to a multitude of departments within the business including PR, Media, Buying and Client Services.

Job Description:

• Supporting the office, performing essential administration functions
• Generating PO numbers, emailing suppliers and updating spreadsheets
• Measuring and recording coverage
• Mounting press cuttings, pulling together monthly PDF booklets and emailing to clients
• Filing cuttings and magazines
• Archiving from client services and creative servers
• Sourcing features lists and media packs
• Managing master distribution list
• Generating and managing advertising re-sizing schedule
• Answering incoming calls and directing to appropriate person
• Post – distribution upon delivery and ensuring ready for collection each evening
• General tidiness of reception area

Person Specification:

• Previous experience in a similar administrative position
• Good working knowledge of Word and Excel
• Ability to multi-task and work to set deadlines
• Manage own workload and be able to react quickly to outside influences and re-prioritise effectively
• Conscientious approach to all aspects of the role
• Professional and personable at all times
• Positive and bright with lots of common sense.

Additional Information:

• Based in Leatherhead
• £19,500
• Monday – Friday, 9:00am – 5:30pm / 30 hours a week over 4 days or shorter days will be considered
• 21 days holiday plus bank holidays
• Private medical scheme (on completion of 6 month probationary period)
• Perkbox (on completion of 6 month probationary period)
• Parking available
• Pension scheme