Legal PA

Join our successful client as a Legal PA, where your main focus is to provide seamless support to their fee earners, helping them work at their highest efficiency. With a blend of responsibility and autonomy, you’ll use your initiative to handle key tasks and ensure smooth operations, making a real impact on the team’s success.

• Up to £32,800 (DOE)
• Based in Epsom
• Performance-based bonus
• Full time
• 25 days holiday + bank holidays

Job specification:

• Support fee earners with digital dictation and in-office tasks.
• Prepare documents, including transcribing dictation.
• Manage filing, including opening, closing, and retrieving client files as per office procedures.
• Handle mail and enclosures for dispatch.
• Coordinate copying tasks.
• Schedule appointments, arrange meetings, and maintain diaries for fee earners.
• Prepare and tidy the conference room, providing refreshments if needed.
• Assist other secretaries as required.
• Provide professional client support both in person and by phone.
• Complete required training and take responsibility for self-development.
• Ensure confidentiality.
• Fill out online forms.
• Use the case management system.

Person specification:

• Fast typing speed and advanced IT skills.
• Substantial previous legal secretarial experience (essential).
• High accuracy and attention to detail.
• Proactive, positive, and client focused.
• Able to meet deadlines, work under pressure, prioritise tasks, and collaborate in a team.
• Committed to the firm and legal work.
• Courteous and respectful to colleagues and clients.
• Willing to take on additional tasks as needed.
• Familiar with Practice Evolve or other case management systems.
• Knowledge of legal practices.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.