Business Support Assistant

This is a busy and varied role, supporting the operation of the time and working closely with the Director and Head of Operations of a busy financial organization.

Job Description:

• Ensuring timely reconciliation of fees into the business, the prompt and accurate payment to suppliers.
• Maintaining good relationships with all clients, providers and suppliers of the business; enhancing the profile of the Company among its clients and community.
• Accurate upkeep of the financial transactions to ensure accurate records are maintained.
• Supporting the developing and maintenance of internal processes to help maintain business flow and agreed service standards.
• Providing information to ensure workflows are followed and standards adhered.
• Conduct themselves in a professional manner at all times, whist adhering to regulatory demands.

• Month end fee reconciliation on to the Company Database, Intelligent Office
• Dealing with payroll and liaising with Company accountants
• Sending out client invoices
• Arranging payments to suppliers
• Dealing with both incoming and outgoing post
• Database management
• Liaising with product providers and other relevant third parties
• Individual workflow and task delivery
• Overseeing office facilities and stock ordering and maintenance
• Diary and email management for the Director
• Maintaining a record of the team meeting notes
• Implementing and delivering projects as determined by the Head of Operations

Person Specification:

• Candidates should come from an IFA Support or Finance/accounts assistant background with additional office management experience
• Strong communication skills
• Good analytical skills and ability to think outside of the box
• Ability to work under pressure
• A commitment to learn and develop
• Good attention to detail
• Knowledge of Intelligent Office is an advantage

Additional Information:

• Based in Islington, staff are currently remotely based. From June the role can be 3 days office, 2 days home if desired
• Salary: £25-30,000 dependent on experience and current/most recent remuneration
• Support given towards professional financial services qualifications
• Monday – Friday 9-5.30

• 20 days holiday but on top of that the office is closed from 23^rd Dec to first working day back in January
• Work place pension scheme
• 8 x DIS
• NHS cash plan scheme
• Holiday and pension contribution increase with length of service