To provide effective PA/secretarial and administrative support to two Directors and the operations management team.

Job Description:
Collate activity statistics for the operations department so that accurate and current data is available for line management.
Provide a courteous and competent telephone handling service for ops management team as required so that appropriate follow up action is taken.
Co-ordinate diaries and appointment schedules and ensure that the weekly senior staff movement plan is updated.
Make travel arrangements for Ops management and supervisory team, so that business trips are effectively scheduled and cost effective arrangements are made.
Collate documentation for the Director of Travel & Marketing in relation to cheque signature so that payments are processed efficiently.
Administer and record company credit card transactions for monthly reporting
Co-ordinate monthly reports from European travel agency partners so that these are available for review and analysis by the Director of Travel & Marketing.
Responsible for the coordination of the revenue and expenses budgets for all International offices.
Control reporting deadlines with effective use of tracker report.
Undertake correspondence and other forms of written communications as required.
Ensure filing systems are maintained on an up to date basis so that documentation is available when required.
Assist with corporate meetings and catering arrangements as required so that arrangements run smoothly and a professional image is conveyed to visitors.
Co-ordinate internal meeting arrangements as required.
Presentation of office notice boards including design and content.
Assist with the compilation, distribution and recording of media; monitoring reports.
Assist in researching internal communication publications and press releases.
Provide cover for the main reception on a rota basis to ensure that callers in person and by telephone are treated with the utmost courtesy and efficiency and directed appropriately.
Undertake any other duties as may be required consistent with the post.

Skills and Experience:
Computer literacy in Word, Excel and Powerpoint
Typing speed (50 wpm)
Solid administrative experience preferably in a customer focused environment

Additional Information:
£23,000
9am – 5.30pm Monday to Friday
Pension (after qualifying period)
Life assurance
Parking available
Based in Raynes Park